Suffolk Primary Care Partnership and Your Information

Covid-19 and your information - Updated on 28th October 2020

The ICO recognises the unprecedented challenges the NHS and other health professionals are facing during the COVID-19 pandemic.

The ICO also recognise that 'Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health.'

The Government have also taken action in respect of this and on 20th March 2020 the Secretary of State for Health and Social Care issued a notice under Regulation 3(4) of the Health Service (Control of Patient Information) Regulations 2002 requiring organisations such as GP Practices to use your information to help GP Practices and other healthcare organisations to respond to and deal with the COVID-19 pandemic.

Please note that this notice has now been revised and extended by a further notice from 29th July 2020 until 31st March 2021.

In order to look after your healthcare needs during this difficult time, we may urgently need to share your personal information, including medical records, with clinical and non clinical staff who belong to organisations that are permitted to use your information and need to use it to help deal with the COVID-19 pandemic. This could (amongst other measures) consist of either treating you or a member of your family and enable us and other healthcare organisations to monitor the disease, assess risk and manage the spread of the disease. Additionally, the use of your information is now required to support NHS Test and Trace.

Please be assured that we will only share information and health data that is necessary to meet yours and public healthcare needs.

The Secretary of State for Health and Social Care has also stated that these measures are temporary and will expire on 31st March 2021 unless a further extension is required. Any further extension will be will be provided in writing and we will communicate the same to you.

Privacy Notice

The purpose of this notice is to inform you of the type of information that the surgery holds; how that information is used; who we may share that information with; and how we keep it secure and confidential.

Suffolk Primary Care Partnership has a duty to ensure that your personal data is kept confidential, secure and used appropriately. We are registered with the Information Commissioner’s Office as a Data Controller and our registration number is (ZA239901)

If you have any questions or wish to make a request in relation to your information, please email iesccg.gp.dpo@nhs.net or contact us at;

Data Protection Officer, Suffolk Primary Care,

Combs Ford Surgery, Combs Lane, Stowmarket IP14 2SY

Suffolk Primary Care Partnership aims to provide you with the highest quality health care. To do this we must keep records about you, your health and the care we have provided or plan to provide to you.

Your doctor and other health professionals caring for you, such as nurses or physiotherapists, keep records about your health and treatment so that they are able to provide you with the best possible care.

What kind of information do we use?

There are different types of information collected and used across the NHS. It should be noted that information which cannot identify an individual does not come under the Data Protection Act 2018.

We use the following types of information/data:

1. Anonymised data, which is data about you but from which you cannot be personally identified

2. De-identified data with pseudonym identifier, which is data about you but we are able to track you through the patient pathway without using your personal information, and you cannot be personally identified

3. De-identified data with weakly pseudonym identifier such as the NHS number. We use this to link two or more types of datasets together using your NHS number

4. Personal data which you can be personally identified from (this includes information such as your name and address)

5. Special category data which tells us something about you (this includes information such as your ethnicity and health information)

We will only use information that may identify you (known also as personal confidential data) in accordance with the: Data Protection Act 2018 – The Data Protection Act requires us to have a legal basis if we wish to process any personal information.

If you have any questions or wish to make a request in relation to your information, please email iesccg.gp.dpo@nhs.net or contact us at;

Data Protection Officer, Suffolk Primary Care,

Combs Ford Surgery, Combs Lane, Stowmarket IP14 2SY


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